Tips for Global Companies in Managing EHS
EHS or Environmental Health and Safety is a discipline that looks over all business-related operations and ensures that these pose no harm or danger to the employees, the public, and the environment. To address and prevent incidents and accidents due to unsafe working environment and to make sure every company conforms to proper EHS, a lot of countries now have required companies, especially plants and large-scale businesses, to comply with EHS regulations. Because of this, companies have felt obliged to form a stand-alone EHS section or team whose main functions are first, to make sure EHS compliance is achieved and sustained from time to time and second, to serve the very purpose of EHS that is to uphold and maintain the wellbeing and safety of employees and customers while conducting business operations.
However, managing EHS is a complex responsibility that further amplifies when a company expands. This is a complicated challenge tech companies with facilities around the world are facing at the present as they have to make sure they stay on top of constantly changing EHS regulations and requirements of every country they have branched in. And in this case, the use of tools like EHS software and procedures in place to manage and monitor the changes in regulation becomes critical to have a better chance of sustaining compliance and more importantly, to make sure their employees are truly safe and unexposed to hazards at work.
To better manage EHS compliance across global tech company operations, here are some tips from the experts:
- Create an EHS compliance checklist for every facility.
Developing an appropriate and customized EHS checklist is one of the ideal ways to stay on top of the operations. If a checklist is ready and is made easily accessible, compliance priorities likewise become accessible and manageable. Nowadays, the use of cloud-based repositories for EHS data that is often catered by an EHS software provides an efficient and convenient approach to monitor the checklists and assess if they still conform to the constantly changing EHS regulations.
- Create a tailored centralized system that will efficiently manage EHS throughout all your facilities.
A detailed workflow that layouts roles and responsibilities level per level has to be created. On top of this, a common system that ensures that such roles and responsibilities are appropriate to all facilities and ensures that EHS processes are carried out on schedule and results are documented and communicated has to be developed. This will help the facilities withstand even amidst communication breakdowns.
- Establish a company culture around the concept of EHS
EHS management must not be solely after of EHS compliance. It has to serve EHS’s very purpose more than that, i.e. to protect and uphold employees’ safety and wellbeing while they do their job. Each EHS section of your multiple facilities should make EHS an integral part of your company’s culture. This way, your employees will better understand what EHS truly is about and they’ll be consequently encouraged to participate and contribute in creating and maintaining a safer and healthier working environment.
Have the leaders spearhead the processes…
Establishing a company culture around EHS will require a collective effort but to best achieve it, it is ideal to start by having your company leaders and executives participate, or better yet spearhead in the process of introducing the value of EHS. The use of data to show that EHS programs help maintain employees’ safety and compliance in facilities will also impact productivity and profits positively and no one will best illustrate the credibility of such programs more than the leaders.
- Invest in a software that will significantly help you stay on top of new EHS regulations and changes.
Managing and conforming to EHS is already a difficult task and even the best efforts will never be enough sans the right tool and system support if you also have to look over a number of other corporate headquarters outside of the country. This is where an EHS software becomes a major help.
Automation of Processes
An EHS software automates all essential EHS management processes in a workplace and eradicates all the time consuming yet error prone and inefficient manual processes that involve managing of EHS data with spreadsheets, making manual reports on a monthly basis, and all the paper-based recordings of incidents, accidents, and other EHS indicators.
Up to date EHS compliance
Many EHS software feature a handy platform that lets enables companies to stay updated on the legislative EHS standards. With EHS software, keeping up to the government regulations and collection of data will be made easy. Here’s how EHS compliance management software and regulatory subscriptions can help:
- They help improve EHS visibility
- They set up accountability, collect important data, and maintain data integrity
- They are usually integrated
- Engage the help of EHS consulting firms.
EHS consulting firms are experts at providing broad-based expertise and knowledge about the discipline. Their services are usually customizable to meet your global-scale management needs. Hiring them may come with a hefty price but taking the benefits into account, such a move is usually cost-effective in the long run.
- Assess and share near-miss and incident data on a regular basis.
Your EHS team will not be able to efficiently implement your company’s EHS policies unless there is a sound and accurate basis for these like near miss and incident data. These information play an important role for a company to appropriately craft up policies that can address and eradicate the hazards that are present on the ground. These data will facilitate in ensuring compliance and improving EHS in the area.
In reviewing these data, avoid focusing only on the number of incidents but also find out what people usually proactively do to prevent such incidents from occurring. This way, you’ll be able to identify the right approach to prevention and you’ll consequently be able to design and implement processes that ensure and maintain the company’s pro-activeness. Also, do not forget to store your findings on your integrated EHS software for the other facilities to see.